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Nova Legal Limited is committed to protecting and respecting your privacy
This notice together with our Website Terms of Use and any other documents sets out the basis on which any personal data Nova Legal collects from you, or that you provide to us, will be processed by us
Please read the following carefully to understand our views and practices regarding your personal data and how Nova Legal will treat it.
Nova Legal is a legal recruitment agency and recruitment business. Nova Legal collect the personal data of the following types of people to allow us to undertake our business:.
Prospective and placed candidates for permanent or temporary roles.
Prospective and live clients
Supplier contacts to support our services
Our employees, consultants, temporary workers
Nova Legal collect information about you to carry out our core business and ancillary activities.
Information you give to us, or we collect about you
Register as a candidate to enter our database Register a new vacancy Subscribe to receive company news or our jobs-by-email service Apply for jobs Request a job to be emailed to you Refer colleagues or friends as part of our referral program Enter a competition or take part in a survey Register to attend an event Nova Legal organises Participate via social media functions or respond to marketing emails Report a problem with our Website
The information you give us or Nova Legal collects about you may include your name, address, private and corporate e-mail address and phone number, financial information, compliance documentation and references verifying your qualifications and experience and your right to work in the India, curriculum vitae (or career profile) and photograph and data that may be held on your professional profile available in the public domain e.g. social media.
Nova Legal may need to collect and process sensitive personal data about you. The GDPR defines sensitive personal data as data consisting of racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, genetic data, biometric data, data concerning health or data concerning a natural person’s sex life or sexual orientation.
When you visit our Website Nova Legal will automatically collect the following information: Technical information, including the Internet Protocol (IP) address used to connect your computer to the Internet, browser type and version, operating system and platform. Information about your visit, including the full Uniform Resource Locators (URL) of each page visited, clickstream to and through our Website including date and time, jobs visited and searched for, download errors, length of visits to pages, and any information submitted through forms.
This is information Nova Legal obtains about you from other sources such as LinkedIn, corporate websites, job board websites, online CV libraries, your business card and personal recommendations. In this case Nova Legal will inform you, by sending you this privacy notice, within a maximum of 30 days of collecting the data of the fact Nova Legal hold personal data about you
Nova Legal uses information held about you in the following ways:
To carry out our obligations arising from any contracts Nova Legal intends to enter into or have entered into between you and Nova Legal to provide you with the information and services that you request from us or Nova Legal thinks will be of interest to you because it is relevant to your career or to your organisation.
To provide you with information about other services or jobs that Nova Legal offers that are similar to those that you have already been provided with or enquired about.
The core service Nova Legal offers to our candidates and clients is the introduction of candidates to our clients for the purpose of temporary or permanent recruitment. However, our service expands to supporting individuals throughout their career and to supporting businesses’ resourcing needs and strategies.
Our legal basis for the processing of personal data is our legitimate interests, described in more detail below, although Nova Legal will also rely on contract, legal obligation and consent for specific uses of data.
Nova Legal will rely on any existing contract if Nova Legal is negotiating or has entered into a placement agreement with you or your organisation or any other contract to provide services to you or receive services from you or your organisation.
Nova Legal will rely on legal obligation if Nova Legal is legally required to hold information on to you to fulfil our legal obligations.
Nova Legal will rely on your consent for particular uses of your data and you will be asked for your express consent, if legally required e.g. when we are processing sensitive personal data or when gaining your permission to introduce you to a client (if you are a candidate).
Our legitimate interest in collecting and retaining your personal data is described below: As a recruitment business and recruitment agency Nova Legal introduces candidates to clients for permanent employment, temporary worker placements or independent professional contracts. The exchange of personal data of our candidates and our client contacts is a fundamental and essential part of this process. In order to support our candidates’ career aspirations and our clients’ resourcing needs Nova Legal requires a database of candidate and client personal data containing historical information as well as current resourcing requirements. To maintain, expand and develop our business Nova Legal needs to record the personal data of prospective candidates and client contacts.
Should Nova Legal want or need to rely on consent to lawfully process your data Nova Legal will request your consent orally, by email, by SMS or by completing an online process for the specific activity (e.g. when registering a vacancy or as a candidate or when you apply for a job) when Nova Legal will require your consent for and to record your response on our system. Where consent is the lawful basis for our processing you have the right to withdraw your consent to this particular processing at any time.
Other Uses Nova Legal will make of your data:
Use of our Website to notify you about changes to our service to ensure that content from our Website is presented in the most effective manner for you and for your computer.
Nova Legal will use this information:
to administer our Website and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes to improve our Website to ensure that content is presented in the most effective manner for you and for your computer to allow you to participate in any interactive features of our service, when you choose to do so; as part of our efforts to keep our Website safe and secure to measure or understand the effectiveness of the information, news and job advertising Nova Legal serve to you and others, and to deliver relevant information, news and job advertising to you to make suggestions and recommendations to you and other users of our Website about goods or services that may interest you or them. Nova Legal do not undertake automated decision making or profiling. Nova Legal do use our computer systems to search and identify personal data in accordance with parameters set by a person. A person will always be involved in the decision-making process.
By submitting your personal data, you agree to this transfer, storing or processing. Nova Legal will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy notice..
All information you provide to us is stored on our secure servers. Where Nova Legal has given you (or where you have chosen) a password which enables you to access certain parts of our Website, you are responsible for keeping this password confidential. Nova Legal asks you not to share a password with anyone.
Unfortunately, the transmission of information via the internet is not completely secure. Although Nova Legal will do our best to protect your personal data, Nova Legal cannot guarantee the security of your data transmitted to our Website; any transmission is at your own risk. Once Nova Legal has received your information, Nova Legal will use strict procedures and security features to try to prevent unauthorised access
Nova Legal will retain your personal data for as long as necessary in order to provide the recruitment service to you and for the purposes of satisfying any legal, accounting, regulatory or reporting requirements.
Nova Legal do the following to try to ensure our data is accurate:
Unfortunately, the transmission of information via the internet is not completely secure. Although Nova Legal will do our best to protect your personal data, Nova Legal cannot guarantee the security of your data transmitted to our Website; any transmission is at your own risk. Once Nova Legal has received your information, Nova Legal will use strict procedures and security features to try to prevent unauthorised access
prior to making an introduction Nova Legal checks that Nova Legal has accurate information about you Nova Legal keeps in touch with you so you can let us know of changes to your personal data Nova Legal makes use of external websites (e.g. LinkedIn, Law Society) to verify the information about you
The criteria Nova Legal uses to determine whether Nova Legal should retain your personal data includes:
the nature of the personal data its perceived accuracy our legal obligations whether Nova Legal has been active with you as part of our general recruitment service (e.g. discussing roles with you, arranging interviews or placing you in a new role) our recruitment expertise and knowledge of the industry by country, sector and job role Nova Legal may archive part or all of your personal data or retain it on our financial systems only, deleting all or part of it from our systems. Nova Legal may pseudonymise parts of your data, particularly following a request for suppression or deletion of your data, to ensure that Nova Legal do not re-enter your personal data on to our database, unless requested to do so. For your information, Pseudonymised Data is created by taking identifying fields within a database and replacing them with artificial identifiers, or pseudonyms.
You have the right to ask us not to process your personal data for marketing purposes. Nova Legal will usually inform you (before collecting your data) if Nova Legal intends to use your data for such purposes or if Nova Legal intends to disclose your information to any third party for such purposes and Nova Legal will collect express consent from you if legally required prior to using your personal data for marketing purposes.
Our Website may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that Nova Legal does not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
The GDPR provides you with the following rights To:
Request correction of the personal information that Nova Legal holds about you. This enables you to have any incomplete or inaccurate information Nova Legal holds about you corrected Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below) Object to processing of your personal information where Nova Legal is relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where Nova Legal is processing your personal information for marketing purposes Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it Request the transfer of your personal information to another party in certain formats, if practicable Withdraw your consent to the collection, processing and transfer of your personal data (“Opt-out”). You have the right to Opt-out at any time. Once we have received notification that you have Optedout we will no longer process your personal data for the purpose of providing you with the Recruitment Service, unless we have another legitimate basis for doing so in law To Opt-out or withdraw your consent please visit our website at https://www.thenovalegal.com To make any other changes to how we process your personal data please email thenovalegal@gmail.com supplying your name and contact details
The Nova Legal encourages you to contact us to ensure your data is accurate and complete. Please note that you will not usually need to pay a fee to access your personal data or to exercise any other rights. However, Nova Legal may charge a reasonable fee if your access request for access is excessive. In such circumstances, Nova Legal reserves the right to refuse to comply with the request.
A subject access request should be submitted by email to thenovalegal@gmail.com
Our Website uses cookies to distinguish you from other users of our Website. This helps us to provide you with a good experience when you browse our Website and also allows us to improve our Website. By using our Website you are agreeing to the use of cookies as described. Changes to our privacy notice Any changes Nova Legal makes to our privacy notice in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our privacy notice
Questions, comments and requests regarding this Privacy Notice are welcomed and should be addressed to The Data Protection No 7, TV Street, Saligramam, Chennai - 600093 or via email to thenovalegal@gmail.com
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